Using GMail in my "classroom"/work environment

As a Department of Education employee my work involves supporting local school district special education leaders.  I believe there are two areas that I  could format GMail settings for more productive work:
1.) Set up an FAQ group contact list for questions/answers to communicate frequent topics for special education administrators.
2.) Set up a reminder email for upcoming monthly meetings/webinars.  This would enable me to send out to all areas of the state.